Education event

Disaster Planning for California Hospitals Speaker Information
September 18 – 20, 2017 — Sacramento, CA

Thank you for agreeing to speak at our upcoming Disaster Planning for California Hospitals conference. This web page provides general information about the event and specific information to help with your presentation and travel arrangements.

Checklist


Step 1: Review this Web Page

This web page provides information to assist you with travel arrangements, hotel reservations, preparing your presentation and important deadlines. 


Step 2: Register for the Conference

View the “Registration” tab for more information.


Step 3: Reserve Your Hotel Room

View the “Hotel/Travel” tab for more information.


Step 4: Provide Photo, CV and Bio by June 16

Please email your photo, CV and short biography by June 16. The photo will be used in marketing and program materials, and the CV and biography are needed for Continuing Education and conference introductions.


Step 5: Upload/Email Presentation by July 14

View the “Presentation” tab for more information.

Conference Overview


Purpose of the Conference

This program is designed to provide hospitals with the information, tools and resources to prepare for an unprecedented man-made or natural catastrophe. It allows colleagues to connect at the largest gathering of hospital emergency preparedness coordinators in California. We’ll explore new approaches and solutions that evolve from real-life crises to build critical skills and strengthen preparedness and response.

Who Will Attend

We are expecting 800 hospital administrators, emergency preparedness coordinators, disaster planners, risk managers, physicians, nurse executives, emergency department managers, safety and security personnel, and other hospital professionals from throughout the state.

Conference Meeting Locations

The conference and exhibit show will be held at the Sacramento Convention Center, located just across the street from the host hotel, the Hyatt Regency Sacramento. The pre-conference workshop on Monday, September 19 and selected breakout sessions will be held at the Hyatt Regency.

The Sacramento Convention Center
1400 J Street
Sacramento, CA 95814
(916) 808-5291

Hyatt Regency Sacramento
1209 L Street
Sacramento, CA 95814
Hotel (916) 443-1234
Reservations (888) 421-1442

Registration


CHA is pleased to offer you complimentary registration for all three days of the conference, including the pre-conference workshop.

Click here to register online. On the first page, select “Speaker” as the registration type. On the payment page, enter the discount code provided in your speaker confirmation email to receive your complimentary conference registration.

Hotel/Travel


Speakers are responsible for making their own hotel and transportation arrangements. We are pleased to offer you complimentary hotel accommodations as described in your speaker confirmation email. Hotel nights covered by CHA will be automatically removed from the speaker’s bill — there is no need to submit a form for reimbursement. 

Please note, all other travel and meal expenses are not reimbursable. If this causes financial hardship, please contact Patricia Ward at (916) 552-7526.

Hotel

The Hyatt Regency Sacramento is the host hotel for the conference.  Make your reservation online or call (888) 421-1442 and mention the “CHA Disaster Planning Conference.” Don’t delay — room availability is limited.

Hyatt Regency Sacramento
1209 L Street
Sacramento, CA 95814
(916) 443-1234
Reservations (888) 421-1442

Presentation


The deadline for presentations is July 14.

All speakers are required to prepare a PowerPoint presentation, which should be formatted using the standard 4:3 aspect ratio. Supplementary handouts are also welcome and will be posted along with your presentation slides (via PDF file) on CHA’s website for attendees to download prior to the conference. Presentation materials will also be accessible via the Disaster Planning Conference app. CHA does not provide printed handouts for attendees unless there is a specific need to have copies available during the presentation. If you have concerns with this policy, or if your presentation and/or handouts require special considerations, call Patricia Ward at (916) 552-7526.

As you prepare your presentation, keep in mind that conference attendees represent hospitals from all sizes and configurations (for example: large vs. small, for-profit and not-for-profit, rural and metropolitan, independent and system-integrated). Whenever possible, presentations should provide information that is applicable to all types of facilities.

CHA’s PowerPoint template is available below if you would like to use it.

If your files are too large to email, please upload to our FTP site (see below for directions) or mail a CD to California Hospital Association, 1215 K Street, Suite 800, Sacramento, CA 95814.

On-Site Resources

A PC laptop, LCD projector, podium and podium microphone will automatically be provided. CHA will follow up with you to determine any additional needs you might have.

A member of the committee will be in each breakout room to introduce the speakers and assist with question-and-answer periods.

Deadlines


Thank you again for your time and work on behalf of CHA. We are excited about the conference and your presentation. When planning for the conference, please keep in mind the following key dates:

Important Dates

June 16 — Bio, CV and photo deadline for conference marketing materials

July 14 — Final PowerPoint presentation and any handouts due

August 18 — Discount deadline for hotel

September 18 — Pre-conference workshop

September 19 – 20 — Conference

Contact Us


If you have any questions or would like assistance coordinating with other speakers, please don’t hesitate to call or email us.

Patricia Ward
Education Program Manager
(916) 552-7526
pward@calhospital.org

Amber McEwen
Education Program Manager
(916) 552-7578
amcewen@calhospital.org

Robin Campbell
Registrar
(916) 552-7550
rcampbell@calhospital.org

Commands