Education event

Disaster Planning — Exhibitor Information
September 10 – 11, 2019 — Pasadena, CA

Thank you for your support as a sponsor and/or exhibitor at CHA’s Disaster Planning Conference, September 10 – 11, 2019 at the Pasadena Convention Center. Please review the materials and deadlines below.

Important Dates

August 16 — Email 50 words or less company description 

August 16 — Email description of item contributing to raffle
                           (Gift cards or smaller items recommended for easy transport)               

August 19 — Room block discount cut-off (see Host Hotels tab)

Week of August 19 — Booth assignments and final floor plan sent 

August 27— Advance order deadline to submit service kit to decorator
                          (30% savings prior to Aug. 27)        

September 3 — Last day to ship to advance warehouse

September 3 Conference app live 

September 9 Attendee list available

September 9 — Setup from 1:00 – 4:00 p.m.

September 10– 11 — Conference and exhibit viewing 

September 11 — Tear down from 10:30 a.m. - 12:00 p.m.

Conference Overview

Purpose of the Conference

This program is designed to provide hospitals with the information, tools and resources to prepare for an unprecedented man-made or natural catastrophe. It allows colleagues to connect at the largest gathering of hospital emergency preparedness coordinators in California. We’ll explore new approaches and solutions that evolve from real-life crises to build critical skills and strengthen preparedness and response.

Who Will Attend

We are expecting 700 hospital administrators, emergency preparedness coordinators, disaster planners, risk managers, physicians, nurse executives, emergency department managers, safety and security personnel, and other hospital professionals from throughout the state.

Conference Meeting Location

The conference and exhibit show will be held at the Pasadena Convention Center.

Pasadena Convention Center
300 E. Green Street
Pasadena, CA 91101
Phone: (626) 795-9311
Directions & Parking

Exhibit Schedule

Location: Pasadena Convention Center, Exhibit Hall A
(Times are approximate and subject to change) 
Note, change in tear down time on Sept. 11.  

Monday, September 9
Set-up: 1:00 – 4:00 p.m. 

Tuesday, September 10
Exhibit Viewing & Continental Breakfast: 7:30 – 8:30 a.m. 
PM Breaks: 10:00 – 10:45 a.m. & 2:15 – 3:00 p.m.
Exhibit Show Reception: 5:00 – 6:00 p.m. 

Wednesday, September 11
Exhibit Viewing & Continental Breakfast: 7:00 – 7:45 a.m.
AM Break & Prize Drawing: 9:30 – 10:15 a.m. 
Dismantling: 10:30 a.m. – 12:00 p.m.

Exhibit Rules

Please review the Exhibit Rules as a refresher of the details regarding this event.

Booth Assignment

Booth number assignments and a copy of the floor plan will be emailed approximately 3 – 4 weeks prior to the event date.


Blaine Event Services is the exclusive service contractor for the show and all additional services needed, i.e. shipping, material handling, carpet for your booth, etc. must be secured directly through Blaine Event Services.

View show fact sheet.

Note; each 10’ x 10’ booth includes the following: 

  • (1) 8’ table with drape
  • (2) chairs
  • (1) waste basket
  • (1) 500-watt, 120-volt duplex electrical outlet

Access the exhibitor service kit:

  • Go to Blaine’s online marketplace, which provides an easy way for you to order all of your show services. This system is user friendly and visually driven, making it easy to navigate. If you have any questions, please contact Blaine’s Exhibitor Service Department at (714) 522-8270 or

Beyond the Booth

Reserving your exhibit space is just the start of building your experience. By leveraging the beyond the booth opportunities available to you as a sponsor and/or exhibitor, you can increase your visibility and engagement with conference attendees, and maximize the return on your investment.

Act quickly — the following opportunities are limited:

One rotating banner ad to run indefinitely upon launch of 
conference app

Place your message in front of the entire app audience. A banner ad is a messaged pinned to the top of the activity feed, the most highly            accessed section of the app.


Two push notifications in conference app

This is a powerful real-time marketing tool, offering a direct 160-character message encouraging attendees to visit your booth or view your products.


Charging station with logo

Charge it! Batteries need charging and every attendee has a battery reliant device…some have more than one. Let your company be the hero that supplies the needed charge!


Conference bag

Sponsor the conference bag given to attendees upon check-in, providing continued exposure even after the event. Decide quickly — this option is only available to one company.


Recharge lounge

A place for attendees to relax and recharge between sessions, providing a more comfortable networking environment.


Conference WiFi

Includes logo acknowledgment from the main stage via presentation slides, signage and on the conference app. 


Host Hotels

The conference and exhibit show will be held at the Pasadena Convention Center, just steps from the Sheraton Pasadena or a 10-minute walk from the Westin Pasadena. 

The Westin Pasadena
191 N Los Robles Ave.
Pasadena, CA 91101
(866) 837-4181 (reservations)
Book a room online
Discounted rate of $199 (mention CHA’s Disaster Planning Conference)

Sheraton Pasadena Hotel
303 Cordova Street
Pasadena, CA 91101
(800) 457-7940 (reservations)
Book a room online
Discounted rate of $179 (mention CHA’s Disaster Planning Conference)

The deadline for discounted sleeping rooms is August 19.

Contact Us

If you have any questions, please don’t hesitate to call or email me.

Lisa Hartzell
Director, Education Operations
(916) 552-7502