CHA News Article

Updated Record and Data Retention Schedule Now Available
Available in print and electronic formats

CHA is pleased to announce the new release of its Record and Data Retention Schedule, the first update of this publication in seven years. The guidebook provides an overview of practical considerations in record retention policies and helps hospitals determine which records need to be kept and for how long.

The guide can help reduce storage costs and avoid legal pitfalls by making clear when it is safe to dispose of certain records.

This comprehensive resource addresses all formats — including paper, electronic, microfiche and audio/visual recordings — and discusses:

  • Why hospitals and health care providers should have a record retention policy
  • Pertinent factors to consider when determining how long to keep various documents
  • General record retention considerations, with specific state and federal requirements 
  • Considerations for record disposal and/or destruction

The guidebook also includes detailed tables listing typical records, provider types, applicable legal citations and recommended retention periods.

Record and Data Retention Schedule is available in print and electronic formats, and as a discounted bundle (terms apply, visit For CHA members, an electronic version licensed for posting to an intranet is also available; please contact Bob Mion at (916) 552-7508 for details.