CHA News Article

CDPH to Change Software and Process for Electronic Birth Registration

The California Department of Public Health, Center for Health Statistics and Informatics (CHSI) will replace the Automated Vital Statistics System (AVSS) with the electronic Birth Registration System (EBRS). The new system operates like the electronic Fetal Death Registration System in use today, with a graphical user interface, entry screen enhancements and reporting functions. CHSI believes that EBRS will enhance data quality and timeliness, as well as efficiency. The new system will require hospitals to print a working copy of the birth certificate, have the parent(s) sign it, then scan and upload it rather than sending it by U.S. mail to the local registrar, as is currently required.

CHSI originally planned a statewide simultaneous conversion from AVSS to EBRS in January 2018. However, CHSI has decided to phase in the conversion, beginning with two counties in April 2018, followed by two months of operations in those counties. Once that phase is successful, CHSI will convert 10 counties per month. This schedule will allow complete transition to EBRS by Jan. 1, 2019. CHSI is planning focused outreach to the larger hospital systems, webinars and classroom training for all affected organizations, and on-site training upon request. Further details may be found in the attached letter to hospital CEOs, letter to local registrars and implementation schedule.