Publication

Healthcare Workplace Violence Prevention
How to Comply with the Cal/OSHA Regulation

Ships with a DVD of CHA’s Healthcare Workplace Violence Prevention webinar, recorded live on Jan. 10, 2017 featuring Juliann Sum, chief, Cal/OSHA.

Overview

CHA’s latest guidebook explains Cal/OSHA’s new regulation and offers practical implementation tips to ease compliance with this far-reaching rule. Healthcare Workplace Violence Prevention:

  • Describes the elements of a compliant workplace violence prevention plan
  • Explains hospitals’ legal obligations
  • Provides a comprehensive task-by-task planning and implementation checklist
  • Details training and reporting requirements
  • Addresses what to expect regarding enforcement

Written by Lois J. Richardson, Esq., CHA’s Vice President and Counsel, Privacy & Legal Publications and Gail Blanchard-Saiger, Esq., CHA’s Vice President and Counsel, Labor & Employment, Healthcare Workplace Violence Prevention reflects dozens of roundtable discussions and provides unique insights from the authors’ having worked closely with Cal/OSHA. It includes content on:

  • Who Must Comply
  • Definitions
  • The Workplace Violence Prevention Plan
  • Hospital Security Plan
  • Employed Security Personnel
  • Training Requirements
  • Hospital Reporting Requirements
  • Documentation Requirements
  • Cal/OSHA Enforcement Procedures                           

Healthcare Workplace Violence Prevention has been written specifically for California’s health care human resources executives, employee relations managers, chief operating officers, chief nursing officers, risk managers, security officers, legal counsel, and department directors.

(First Edition, January 2017)

Contents

Chapter 1: Introduction and Definitions

  • Introduction
  • Quick Overview of the Regulation
  • Who Must Comply With This Law?
  • Effective Dates
  • Helpful Resources
  • Definitions

Chapter 2: The Workplace Violence Prevention Plan

  • Introduction
  • Required Elements of the WVPP
  • Reviewing the WVPP
  • Hospital Security Plan

    Chapter 3: Training

    • Cal/OSHA Workplace Violence Prevention Training Requirements

      Chapter 4: Documentation Requirements

      • Violent Incident Log
      • Records of Workplace Violence Hazards
      • Records of Workplace Violence Investigations
      • Training Records
      • Record Retention Period
      • Who May Access Workplace Violence Records
      • Cal/OSHA Public Reporting

      Chapter 5: Reporting Requirements

      • Online Reports to Cal/OSHA
      • Telephone Reports to Cal/OSHA District Office
      • Reports to Law Enforcement
        • Incidents Involving Employees
        • Incidents Involving Patients (“Suspicious Injury Reporting”)
      • Reports to the California Department of Public Health
      • Other Reporting Requirements

      Chapter 6: Enforcement

      • Cal/OSHA Enforcement Procedures

      Chapter 7: Employed Security Personnel

      • Introduction
      • Security Guards
      • Proprietary Private Security Officers

      Comprehensive Planning and Implementation Checklist

      Forms and Appendixes

      Webinar

      The Cal/OSHA workplace violence prevention regulations are now final.
      No matter where you are in the implementation process — ahead of the game or just starting — you’ll need to know all the details of the final regulations, including multiple deadlines for compliance.

      The new WPVP regulations are broad in scope and will impact ALL areas of hospital operations. Every employee will require training — some on a wide variety of topics. While many hospitals already have components of the proposed regulations in play, integrating the new regulations into existing practices may be complicated and challenging.

      View the webinar to learn about the new regulations from Cal/OSHA chief Juliann Sum, and gain helpful implementation guidance from Caryn Thornburg, safety, emergency management and security officer for Stanford Health Care — ValleyCare. Gail Blanchard-Saiger, CHA’s vice president of labor and employment and point for WPVP provides an overview of the legislative actions leading to SB 1299.

      Recommended for:

      Health care professionals including: chief operating officers, chief compliance officers, chief nursing officers and nursing directors, human resources managers, employee/occupational health, workers’ compensation, risk managers and safety and security directors.

      Agenda

      Summary of the 2014 law — SB 1299

      Cal/OSHA regulatory process

      • Labor-sponsored petitions and impact on regulatory process
      • Advisory committee role, input from stakeholders

      Major provisions of the new regulation

      • Scope of regulation and employers/areas of operations affected
      • Elements of a WPVP plan
        • Organization-wide hazard assessments
        • Determining appropriate corrective actions
        • Integrating employees in the planning process           
        • Coordinating with third-party employers
        • Who and how to train 
        • Recordkeeping obligations beyond Log 300
        • Making plan review a continuous process

      Hospital reporting requirements

      • Timelines for compliance and key deadlines
      • Enforcement and what investigators will look for

      Workplace violence prevention in practice

      • Lessons learned from the field
      • Potential challenges and promising practices
      • Managing resources needed for implementation

      Faculty

      Juliann Sum, JD, ScM was appointed chief of the California Division of Occupational Safety and Health (Cal/OSHA) in 2014. Ms. Sum has more than 30 years’ experience working to improve occupational safety and health throughout the state, most recently serving as acting chief of Cal/OSHA from 2013 – 2014. In addition to serving as special advisor to the director of the California Department of Industrial Relations, she was project director with the Institute for Research on Labor and Employment at UC Berkeley, and attorney and industrial hygienist with the Labor Occupational Health Program.

      Caryn Thornburg, LVN, BAIS, MS is the safety, emergency management and security officer for Stanford Health Care — ValleyCare. She a member of California Hospital Association’s advisory board which worked with Cal/OSHA to develop standards on workplace violence prevention in health care and also an instructor for CHA’s Active Shooter, IAP and HICS trainings.

      Gail Blanchard-Saiger, JD, is vice president of labor and employment for the California Hospital Association. Ms. Blanchard-Saiger provides leadership for state legislative and regulatory issues related to hospital human resources and labor relations.

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