CHA News Article

Hospitals Required to Report Workplace Violence to Cal/OSHA as of July 1

As previously reported in CHA News, the California Division of Occupational Safety and Health (Cal/OSHA) health care workplace violence prevention regulations require general acute care, acute psychiatric and special hospitals to report to the agency specified incidents of workplace violence. The Cal/OSHA online reporting system went live on June 30, and hospitals began submitting incident reports July 1. Cal/OSHA notes it is working to research and resolve issues reported by some hospitals, including instances in which users did not receive an email with their user credentials, the appropriate facility was not linked with a user’s account or technical difficulties were reported with the form.   

Cal/OSHA recognizes that technical difficulties may occur during the start-up phase of the reporting system and may result in employers’ inability to report incidents as required, through no fault of their own. Hospitals encountering problems with the online reporting system should continue to bring these issues to Cal/OSHA’s attention and should advise CHA of any unresolved issues.

Hospitals that have not yet registered with Cal/OSHA must do so immediately. Cal/OSHA sent hospital CEOs a letter in February describing the online reporting requirement, including the pre-registration process. The process has changed slightly. Hospitals registering now must still complete the pre-registration spreadsheet and email it to the agency at DOSHWPV@dir.ca.gov.

However, Cal/OSHA is no longer collecting user information on the spreadsheet. Individuals authorized to report will need to register using the online registration process after the agency has processed the hospital’s pre-registration spreadsheet. Hospitals that have not yet registered and cannot locate the Cal/OSHA letter should contact CHA for assistance. 

The reporting obligation is distinct from other aspects of the regulation that went into effect on April 1. Under subsection 3342(a)(4) of the regulation, the requirements for violent incident logs and recordkeeping must have been implemented by April 1, 2017. However, the requirements for creating workplace violence prevention plans, reviewing the plans and training must be implemented by April 1, 2018.

Questions about the process should be directed to Gail Blanchard-Saiger, CHA vice president and counsel, labor and employment, so that CHA can help facilitate answers on behalf of all members. More information about the Cal/OSHA health care workplace violence prevention regulations, as well as helpful resources, can be found on CHA’s dedicated web page. This page has recently been updated to include policies and other resources.

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